2016 The 4th AOSWA Workshop

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2016 The 4th AOSWA Workshop

Privacy Policy

< Korean Space Weather Center, National Radio Research Agency >('http://aoswa4.spaceweather.org',
hereinafter referred to as '2016 The 4th AOSWA Workshop') adopts the following policies to protect
personal information and rights of users and ensure efficient process in handling users’ difficulties and complaints with
regards to personal information processing, in accordance with Personal Information Protection Act..
<Korean Space Weather Center, National Radio Research Agency > ('2016 The 4th AOSWA Workshop') will announce
on the website (or through individual notice) when there is change or revision of the policy.

○ The policy will take effect from June 1, 2016.

 

1. Objectives of Personal Information Processing <Korean Space Weather Center, National Radio Research Agency >
('http://aoswa4.spaceweather.org' hereinafter referred to as '2016 The 4th AOSWA Workshop') processes personal
information for the following purposes. Processed information shall not be used for purposes
other than the ones specified below and when the purpose of information use changes, the agency shall
acquire consents in advance.

① Website Membership Registration and Management Personal information is processed for the purpose of
authentication with implementation of Restrictive Real Name Identification System.

② Complaints Handling Personal information will be processed to confirm identity of complaint filer, check details of
complaint, communicate for investigation and notify the results.

③ Provision of Goods and Services Personal information will be processed for provision of services, provision of
contents, personal identification or payment and settlement.

④ Utilization for Marketing and Advertisement Personal information will be processed for offering of event or
advertisement information and participation opportunities, provision of services or advertisement, based on
demographic profiles and verification of service validation.

 

2. Status of Personal Information Files Personal information files will be registered and disclosed for
the following purposes in accordance with Article 32 of Personal Information Protection Act.
('http://aoswa4.spaceweather.org' hereinafter referred to as '2016 The 4th AOSWA Workshop')

① Name of personal information file: AOSWA Workshop

- Items of personal information: E-mail, mobile phone number, home address, question and answer to remind of PIN,
name, department/company, records of service use, cookies data, access IP, payment records

- Channel of data collection: Home page

- Rationale to hold the information: Consents from the information subjects for participation in the workshop

- Period of information retention: 3 years

- Relevant regulation: Records on collecting/processing and use of credit information: to be stored for 3 years

※ For other disclosure of information registered on personal information files by
('http://aoswa4.spaceweather.org' hereinafter referred to as '2016 The 4th AOSWA Workshop'),
please refer to the portal for personal information protection at the Ministry of the Interior
(www.privacy.go.kr) → Complaints for personal information handling→ Request for personal information disclosure →
Search menu for personal information file.

 

3. Period to Process and Store Personal Information

① <Korean Space Weather Center, National Radio Research Agency > ('2016 The 4th AOSWA Workshop') shall process and store personal information, in accordance with the period of retention and processing allowed by the relevant laws or the period for which it acquired consents for retention and processing from information subjects, when collecting the information.

② The period of retention and processing of personal information for each case is as follows.

<Provision of Goods or Services>

Personal information related to <Provision of Goods and Services> is allowed to be used and stored for <3 years> since
the date of consent for information collection and utilization.

- Rationale to store the information: Consents from the information subjects for participation in the workshop

- Relevant regulation:

1) Records on collecting/processing and use of credit information: to be stored for 3 years

2) Records on payment of fee and provisions of goods: 5years

 

4. Assignment of Personal Information Processing

① For seamless processing of personal information <Korean Space Weather Center, National Radio Research Agency > ('2016 The 4th AOSWA Workshop') assigns the activities of personal information processing to a 3rs party, as follows.

<A&A Company Co. >

- Those to be assigned (Assignee): NHN KCP

- Activities to be assigned: Payment for purchase or service fee, personal authentication (for financial transaction,
financial service)

- Period of assignment: 3 years

② In signing the assignment agreement, <Korean Space Weather Center, National Radio Research Agency >
('http://aoswa4.spaceweather.org'hereinafter referred to as '2016 The 4th AOSWA Workshop')
shall specify matters including prohibition of use of personal information for the purpose other than the assigned
activities, technical and administrative protective measures, restriction on –re-assignment, management and supervision
on the assignee and liability for indemnification in the contract document and supervise whether
the assignee processes personal information in a safe manner.

③ When the details of assigned activities or the assignee changes, it shall be immediately announced, in accordance
with the personal information processing policy.

 

5. Those holding rights and obligation of the information subjects and users exercising the rights shall be entitled to use the following rights as subjects of personal information.

5-1. The information subject is entitled to making the following requests any time to Korean Space Weather Center,
National Radio Research Agency (‘http: //aoswa4.spaceweather.org’ herein after referred to as
‘2016 The 4th AOSWA Workshop).

① Request for access to personal information
② Request for correction when there is error
③ Request for deletion
④ Request for discontinuation of processing

5-2. These rights can be exercised, in accordance with Clause A , by sending request to Korean Space Weather Center,
National Radio Research Agency (‘http://aoswa4.spaceweather.org’ hereinafter referred to as
‘2016 The 4th AOSWA Workshop)via a written notice, e-mail or FAX, using Attachment 8 of the Enforcement
Regulation of Personal Information Protection Act and Korean Space
Weather Center, National Radio Research Agency(‘http://aoswa4.spaceweather.org’ hereinafter referred
to as ‘2016 The 4th AOSWA Workshop)shall immediately respond.

5-3. When information subject makes request for correction or deletion of incorrect/false information, Korean Space
Weather Center, National Radio Research Agency (‘http: //aoswa4.spaceweather.org’ hereinafter referred to as
‘2016 The 4th AOSWA Workshop) shall not utilize or provide the personal information until the requested
correction or deletion is made.

5-4. The rights stated in Clause A can be exercised through a legal representative or an attorney of the
information subject. In this case, the letter of attorney shall be submitted, using Attachment 11 of the
Enforcement Regulation of Personal Information Protection Act.

 

6. List of Items of Personal Information to Be Processed <Korean Space Weather Center,
National Radio Research Agency > ('http: //aoswa4.spaceweather.org'hereinafter referred to as '2016 The
4th AOSWA Workshop') processes the following items of personal information.

<For handling of complaints filed>

- Essential items of information: e-mail, mobile phone number, home address, name, department/company,
records of service use, access log, access IP

 

7. Destruction of personal information <Korean Space Weather Center, National Radio Research
Agency > ('2016 The 4th AOSWA Workshop') shall immediately destroy personal information in principle,
when the purpose of processing the information is fulfilled. Procedures, deadline and methods of information
destruction are as follows. .

7-1. Procedures of destruction: Information entered by users shall be transferred to a separate DB,
after fulfilment of the purposes (when the information is in writing, it shall be transferred to a separate
document) and shall be retained in accordance with internal guideline or policy for certain period and after
the period, it shall be immediately destroyed. In this case, personal information transferred to DB shall
not be used for other purposes, other than the ones requested by legal requirements. Deadline for destruction:
Personal information of users shall be destroyed within 5 days after expiration of personal information
retention period and within 5 days since it was recognized that processing of personal information was not
required any more as such information becomes unnecessary with fulfillment of the purpose of information
processing, discontinuation of relevant service or termination of relevant business.

7-2. Methods of destruction Information in electronic format shall be destroyed, using technical methods
to prevent recovery of the record. Information in paper format shall be destroyed, using shredders or
incinerated.

 

8. Measures to Ensure Secured of Personal Information Processing <Korean Space Weather Center,
National Radio Research Agency > ('2016 The 4th AOSWA Workshop') shall take technical/administrative and
physical measures to ensure secured processing of personal information, in accordance with Article 29 of
Personal Information Protection Act.

8-1. Having Internal Audit Periodically The agency conducts internal audit periodically (quarterly) to
ensure security in handing personal information.

8-2. Minimizing the Number of Employees, handling Personal Information and Providing Necessary Education
for the Employees The agency appoints employees, to process personal information to minimize the number of
employees, having access to the information for thorough management of the information.

8-3. Establishment and Execution of Internal Management Plan The agency establishes and executes internal
management plan to ensure secured processing of personal information.

8-4. Using Locks for Document Security Documents and auxiliary storage devices are kept in a safe place
with lock installed.

8-5. Control on Access by Unauthorized Persons Access control procedures are established and implemented
for a separate physical place, designated to store personal information.

 

9. Appointment of Officer in Charge of Personal Information Protection

9-1. Korean Space Weather Center, National Radio Research Agency (‘http://aoswa4.spaceweather.org’
hereinafter referred to as ‘2016 The 4th AOSWA Workshop) appoints the person in charge of personal
information protection to have him/her oversee overall activities of personal information processing,
handle complaints and provide remedy for damage with regards to personal information handling..

▶ Person in charge of personal information protection
Name: Choi Young Oh
Position: Head of Research and Planning Team
Rank: Action Officer
Contact: 064-797-7020, yochoi73@korea.kr, 064-797-7019
※ It will be put through to the Personal Information Protection Unit.

▶ Personal Information Protection Unit
Team: Research & Planning Team
Personal in Charge: Kim Dong Gyu
Contact: 064-797-7022, driving@korea.kr, 064-797-7019

9-2. Information subjects holds the right to make inquires to the Officer or the Team in Charge
of Personal Information Protection for all matters, including questions, complaints and request for
remedy with regards to personal information protection activities, happening in the process of using
the services (or businesses) of Korean Space Weather Center, National Radio Research Agency
(‘http: //aoswa4.spaceweather.org’ hereinafter referred to as ‘2016 The 4th AOSWA Workshop).
Korean Space Weather Center, National Radio Research Agency (‘http: //aoswa4.spaceweather.org’
hereinafter referred to as ‘2016 The 4th AOSWA Workshop) will do its utmost to swiftly respond to and
process inquires and requests from information subjects.

 

10. Changes in Personal Information Processing Policy
- Personal Information Processing Policy shall take effect from the effective date and when there
is addition, deletion or revision of the contents of the policy, in accordance with changes in
relevant laws or regulations, the changed matters shall be announced 7 days prior to the execution
of those changes.

Copyright and Consent

Copyright Transfer

1. The agreement hereby assigns to Korean Space Weather Center(the “KSWC”) all rights under copyright that may exist in and to: (a) the above Work, including any revised or expanded derivative works submitted to the 4th
< Asia Oceania Space Weather Alliance > (the “ 4th AOSWA”) by the agreement based on the Work; and (b) any
associated written or multimedia components or other enhancements accompanying the Work.


Consent and Release

2. The agreement, in consideration for his/her participation in the 4th AOSWA, hereby grants the KSWC the unlimited, worldwide, irrevocable permission to use, distribute, publish, license, exhibit, record, digitize, broadcast, reproduce and archive, in any format or medium, whether now known or hereafter developed: (a) his/her presentation and comments at the 4th AOSWA; (b) any written materials or multimedia files used in connection with his/her presentation; and (c)
any recorded  interviews of him/her (collectively, the “Presentation”).


3. In connection with the permission granted in Section 2, the agreement hereby grants the KSWC the unlimited, worldwide, irrevocable right to use his/her name, abstract of the Work and all dataset(s),media objects (video files, image files, sound files, and their constituent computer code) and Presentation from any claim based on right of privacy or
publicity.


4. The agreement hereby warrants that the Work and Presentation (collectively, the “Materials”) are original and that
he/she is the author of the Materials. To the extent the Materials incorporate text passages, figures, data or
other material from the works of others, the agreement has obtained any necessary permissions.

I agree to the above terms and conditions.

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Contact information. driving@korea.kr